MyAdminCanada automates the MACA Budget Submission Form, Debt Servicing Ratio, Approval to Borrow documents, and funder reporting — from a single point of transaction entry. Built for small NL municipalities and registered charities.
Missing this deadline risks your semi-annual MOG payment.
The Problem
Small NL municipalities and registered charities are structurally set up to fall behind. The tools available are either too expensive or built for larger organizations.
Accounting software exports to CSV, then manually cross-referenced to the MACA budget form — every year, by hand.
The 4/12 rule for applied-for loans and the GST split calculation are complex and frequently cause submission errors.
Charities with multiple government contribution agreements reconstruct each funder report manually from bank statements.
The two existing NL municipal platforms are priced for larger organizations. Small communities have no affordable alternative.
The Department of Municipal Affairs and Community Affairs requires an acceptable budget submission, audited financial statements, Tax Receivable Summary, and Tax Recovery Plan to release each semi-annual MOG instalment.
$527,886Example: Town of Stephenville 2024 annual MOG — held pending compliant submission
MyAdminCanada generates every required submission document automatically — from the same transactions you are already recording.
How It Works
Three plain-language entry forms. No account codes. No accounting knowledge required. Works on any device.
Money In, Money Out, and Capital & Loans — three simple forms, accessible on desktop, laptop, tablet, or phone. Select plain-language descriptions. The system handles all categorization automatically.
Daily or Weekly EntryEvery entry maps automatically to the correct MACA budget line, ASNPO fund category, or contribution agreement budget — whichever applies to your organization. No manual cross-referencing required.
Automatic Compliance MappingMACA Budget Submission Form, Debt Servicing Ratio, Approval to Borrow documents, funder progress reports, and year-end financial statements — all generated from the same transaction data you already entered.
Submission-Ready OutputAlready using TownSuite, TownManager, QuickBooks, or a spreadsheet? Export to CSV and import directly. MyAdminCanada maps your existing account codes to the correct reporting categories for you.
CSV Import AvailableA live dashboard shows year-to-date revenue vs budget, expenditure by category, Debt Servicing Ratio, and pending compliance deadlines — so nothing surprises you at year end.
Real-Time DashboardYour working data lives in your own Microsoft 365 or Google Workspace account. MyAdminCanada holds a secure backup copy. All data hosted exclusively on Canadian servers.
Canadian Data SovereigntyWho We Serve
Two distinct modules — one for NL municipalities with MACA compliance obligations, one for registered charities managing government contribution agreements.
Under 5,000 population — the underserved majority
Managing government contribution agreements
What Gets Generated
Generated automatically from your transaction entries. Review, download as PDF, and submit. No reconstruction. No manual compilation.
All 13 pages correctly populated including Debt Charges Summary, revenue breakdown, and expenditure by function. Deadline January 31.
Current DSR calculated from confirmed debt only, with interpretation guide. Updated in real time as transactions are entered.
Council resolution template, MACA letter, and GST split calculation — all pre-populated from your loan register entries.
Receipts and disbursements by contribution agreement, by period. Ready to submit to ACOA, Heritage Canada, or provincial programs.
Statement of Financial Position, Statement of Operations by fund, and Statement of Cash Flows — formatted for audit engagement.
CRA Registered Charity Return data pre-organized — Schedule 6 revenue breakdown and program expenditure sections completed from your records.
Platform Options
No new software licences required. MyAdminCanada runs inside your existing Microsoft 365 or Google Workspace environment.
Uses Microsoft Forms, Power Automate, and Excel Online. Your data lives in your own M365 tenant on Microsoft Canada servers. Full audit logging and role-based access controls included.
Uses Google Forms and Google Sheets. Fastest to set up — approximately 2 hours. Suitable for organizations without an existing M365 subscription.
Pilot Program
MyAdminCanada is working with a small group of NL municipalities and registered charities to validate the platform in real operational conditions. No cost. No obligation. Genuine support throughout.
Complete this form and we will be in touch within 2 business days to discuss your organization's needs and confirm your place in the pilot program.